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Glossary

Administrator

A person, who directs, controls and is responsible for providing the content within Razzbonic media libraries. The Administrator provides other users with the Master Name and the Master Password.The Administrator has additional authority and privileges when logging into their libraries. Some of the additional online functionalities are being able to access to the Redirector and the Online Activity reports. Plus the ability to add and modify the Note fields and associate files with searchable keywords.

Administrative Password

The Administrator of each catalog will have one password that will allow them the rights to access and download all files, from all of their libraries, view online reports update and modify note fields & searchable keywords, and redirect files.

Advanced Search

Asset

A general term describing any type of digital media (including graphic, page layout, presentation, sound, and video files) used for a project that has value to its owner. Being able to easily find and re-purpose your media adds a significant value to your business.

Asset Information

The information about an asset which is stored in the record associated with it. (see Metadata for additional information)

Boolean Search

A system of logic based on two possible values: true or false. The Razzbonic Advanced Search uses the Boolean operators "and" and "or" to combine search conditions.

Brand Asset Management

Brand Asset Management (BAM) concerns the development, implementation and control of all logos, icons, banners, packaging, representations and collateral connected with your company’s communication to the marketplace, distributors, and business partners.

Online Media Library

A special file that Razzbonic creates to manage a group of records. There is no limit to the number of different media file formats that can be represented in one Online Media Library.

Category

Categories serve as the organizational backbone of a Razzbonic media library.

Category Tree

Like folders in a filing cabinet, a Category Tree serve to organize media assets. Main categories and sub categories allow you to visually make your selection. Once you click on a category or sub-category the pertaining media assets are displayed.

Collection Basket

When you select specific files that you would like to either download or Redirect to other people you add them to the Collection Basket. Like a shopping cart, you can group these files together... No, there are no additional expense for downloading your files.

Detail View

The detail view will display a Record Name, File format, File size and Modification Date all in a single line without a thumbnail image. This would be ideal for printing out a long list of files.

Digital Asset

A digital asset is any digital media file that has a value to your company. Digital assets can included many different types of digital media (ie. jpg, tiff, eps, cmyk and more) such as photographs, graphics, vector based logo files, video and sound bites, PDF documents, Adobe In Design, Quark and Illustrator files to name just a few.

Digital Asset Management

Digital Asset Management (DAM) is the process of managing digital assets throughout their lifecycle, powering dynamic and progressive workflows. Users use DAM systems to manage, locate and retrieve specific digital content objects for use and reuse throughout diverse media.

Digital Media

Any electronic media (including graphic, page layout, presentation, sound and video files) used for a project.

FTP

FTP stands for File Transfer Protocol. It is a standard Internet protocol, which is the simplest way to exchange files between computers on the Internet.

General Password

Passwords are available and are distributed by the Administrator. These passwords can have different permission levels that entitles individuals to view a single catalog or multiple catalogs, download files or not to be able to download files, Passwords permissions can be altered, as the catalog Administrator require them to.

Gigabyte (GB)

A unit of storage capacity on an electronic storage device that equals 1,024 megabytes, or roughly 1.07 billion bytes.

JPEG (.jpg)

A JPEG is a commonly used standard method of compressing photographic images. The file format, which employs this compression, is commonly also called JPEG; platforms with short file extensions may use .JPG or .JPE to identify this format. The name stands for Joint Photographic Experts Group

Keywords

Keywords allow a file to be searchable. These keywords can be associated to any file by the administrator online. A keyword uniquely identifies files with specific features. Authorized users may modify this information online.

Kilobyte (KB)

A unit of storage capacity on an electronic storage device that is equivalent to 1,024 bytes.

Master Name

Is the descriptive name for your login. When your media library administrator creates the login they associate certain permissions or rights for you to enter a particular library or in some cases, multiple libraries. In order for you to register and receive these permissions you need to know the Master Name and the Master Password chosen specifically for you, by your media library administrator.

Please contact your media library administrator directly for this information. If you are unable to reach them, please contact support@razzbonic.com stating your name, company, phone number and the catalog you wish to obtain permission to enter.

Media file

Any electronic or digital media file (including graphic, page layout, presentation, sound and video files). See also Asset.

Megabyte (MB)

A unit of storage capacity on an electronic storage device that is equivalent to 1,024 kilobytes, or 1,048,576 bytes.

Metadata

Metadata is the information stored with each asset-such as file name, location, dates and size. Different types of assets have different metadata fields: an image file, for example, would contain information on color and resolution, while an audio file would have a field for the playback duration. Metadata is information about the asset itself, enabling the life and value of the asset to be controlled. Linked to the asset itself, metadata could, for instance, be data about copyright and how it may be used, past usage, location, authorization, version, information about when the asset was loaded, its format and size, etc.

Note Fields

Each data file has a Note Field that can be modified by the administrator while on-line These files have all of the information on each image. These notes contain words that allow the file to be found when searched for and are optional to be downloaded by all users.

Online Activity Report

Administrators have access 24/7 to online activity reports which shows who has logged in and what they have download on a daily basis or for any period of time. Contact information, company name, phone and email are instantly available.

Online Help and Support

Razzbonic staff will provide full support and technical assistance for all users. Online help tutorials are also available at support@razzbonic.com.

Master Password

The Master Password is the descriptive password for your login. When your media library administrator creates the login they associate certain permissions or rights for you to enter a particular catalog or in some cases, multiple catalogs. In order for you to register and receive these permissions you need to know the Master Password and the Master Name chosen specifically for you, by your media library administrator.

Please contact your media library administrator directly for this information. If you are unable to reach them, please contact support@razzbonic.com stating your name, company, phone number and the catalog you wish to obtain permission to enter.

Preview Image

The preview allows you to see the thumbnail in a larger screen display. This is ideal to confirm image content or display to a group. You can also increase or decrease the display size between small, medium or large.

Razzbonic

Razzbonic is an indispensable asset management system for organizing and managing digital assets. The founder's father Ken Noyle had made this word up in 1922 to annoy his parents. When asked what it meant? he replied "Digital Asset Management."

Record

The actual metadata entry Razzbonic creates when an asset is added to a meddia library. Records store valuable information about an asset, such as the file name, file location, file type, resolution, etc.

Record Information

All of the record information will be displayed: Record Name, File format, Asset Modified, File Data Size. Categories that are associated to this file, Color Mode, color Model or type (RGB, CMYK) and Copyright holder and Photographer. In addition to this you will find a Note field which tells you all about the image.

Record Counter

A record counter is the total number of records and the pages that would display the collection. You can click on the arrows or the numbers to change to the preceding or next record. This is ideal if you wish to see a collection of records almost like a slide show, by clicking the arrow left or right.

Redirector

The Redirector allows authorized users to easily redirect an e-mail with a link to specific files. This would be ideal when the it is determined not to give an individual access to all the media within a particular online media library. The Administrator is notified of all the online activities via an online report.

Resolution

Resolution is the number of pixels per inch in any graphic file format. Higher-resolution files have a higher number of pixels per inch than lower-resolution files. Working with higher-resolution files usually requires more memory and hard disk space than working with lower-resolution files. Generally press requirements are 300dpi at the full size of the file to be printed.

Saving a Collection

Authorized users may Save a collection of files, name it and allow other users to access it. The saved collection can be viewed from the collection basket. This is a collaboration tool.

Simple Search

Thumbnail

Thumbnail is a miniature display of a media asset.

Toolbar

A standard program tool that offers buttons as shortcuts to commonly used commands.